A few tips for delegating work in the office

February 25, 2011
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A wise person once said: “Nothing is impossible if you can delegate.” At some point or another, all of us must either delegate our work or accept delegated work. Nevertheless, navigating delegated work can be tricky, as it requires striking a balance between an existing workload and new work that has added weight to it.

That being said, we have assembled some tips to help you and your peers delegate work with more ease:

Planning the project. Proper planning is something far too many people overlook when beginning a new project. The best way to avoid hiccups down the road, and help its execution go off without a hitch, is to prepare ahead of time. Consider all the details, steps and resources required to tackle the project and then draw up an outline to act as a road map. Additionally, consider gathering the team together to get everyone’s input before the project gets started.

 

Keep communication open and constant. As a project progresses, if one step does not transition smoothly to the next, it is usually the result of poor communication; therefore, whenever a project is delegated to multiple employees, constant communication is crucial. And whoever is heading the project has the responsibility to not only keep the channels open, but also lead by example. Furthermore, they must maintain this level of communication until the project is completed.

 

Develop a plan of action. On average, most people do not work on just one project at a time. That’s why it is important to have a plan of action to ensure everyone is on the same page about a project’s priority and where it fits in everyone’s workload. Otherwise, you run the risk of your employees placing different priorities on their work, resulting in a breakdown in unity.

 

Proactive follow-up. No matter how well a project seems to be going, you still need to consistently and proactively follow-up on its progress. And by taking a more proactive approach, it keeps the importance of the project on the forefront of everybody’s minds and helps maintain unity during the project period. Conversely, the less communication you maintain, the less likely employees are to be on the same page.

This post is brought to you by the good folks at Dale Carnegie Training of Central & Southern New Jersey. We would love to connect with you on Facebook and Twitter @CarnegieJersey.

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